Paper & Poster FAQ
FAQs for Abstract Submission, Paper Presentations, & Poster Presentations
General – Abstract Submission
What is the format of presentations at the conference?
There are two presentation formats at the conference. The first is called “20-minute lecture” and the second is called “90-minute poster seminar.”
After you submit the abstract, do you then submit the actual full paper? Is there a separate deadline for full papers? Is there a conference template for submitting full papers?
You don’t submit the full text of your paper. You only submit the abstract. INSNA only considers abstracts, not completed papers, when reviewing your submission for a lecture or poster. Nonetheless, you may want to bring a PDF of your paper to distribute to people attending your presentation to give your work more exposure and to increase the amount of useful feedback your work receives
Can you tell me about the subject matter or level of technical sophistication of papers at your conference?
The website http://www.insna.org/PDF/Connections/v26/2004_I-1-10.pdf has abstracts from the 2003 Sunbelt conference, providing examples of the topics and content.
Are there any other requirements that I should be aware of in order to have the best chance of acceptance?
The abstract must describe some work that is about NETWORKS, most likely, social networks. If it is not about networks, even if it is an interesting and well-written piece of work, it will not be accepted. The review committee may ask you to re-cast the paper so that it is about networks, and ask you to submit again.
How do I know if my abstract will be assigned to a lecture or poster session?
The “Presentation Format” option on the abstract submission webpage allows you to suggest the type of presentation (poster or lecture) you prefer for the abstract. An option is also provided to be “bumped for a poster.” This option should be chosen if you would rather give a poster presentation if the alternative would be a rejection.
Is there a word count or page limit for the abstract? If so, does it include the title and citations?
Yes. Please limit the abstract to 500 words and aim for a word count in the range of 200-500 words. The web input form should limit submissions to 1,400 characters. The limit does not include the title. Try to keep in mind that it is an abstract, not a literature review, and please DO NOT include a list of references.
Is there a limit on single/multiple-authored submissions?
INSNA accepts only one single-authored paper from each person and there will be a similar restriction on the number of papers on which you can be the senior author. You may present only one paper at the conference, regardless of how many you submit or how many times your name appears as an author or co-author. In jointly-authored papers, it is expected that the paper will be presented by the senior author.
Is there a limit on the number of submissions per author? A colleague and I are planning two joint submissions. She will be the first author on one, and I will be the first author on the other. If both were accepted, we would both do the presentations.
Please see the answer to the previous question. You and your colleague will be okay since each of you will be the senior author of only one paper and each of you will be presenting only one paper.
I want to present a lecture and a poster. Does this count as two submissions or one?
INSNA accepts only one presentation (lecture OR poster) from each person at the conference. If they are jointly-authored, each author has one presentation opportunity. Please see above.
What happens in a “20-minute lecture” presentation?
If this is the format of your presentation, you will be given 20 minutes to give an oral presentation. This 20-minute lecture will be part of a larger themed session with (typically) 5 or 6 other lectures. For your 20 minute talk, you will stand in the front of a room, probably behind a podium. The audience will be sitting in chairs arranged in rows, like a classroom. You may use a data projector connected to a computer to display graphs and charts to the audience. It is recommended that you start your lecture promptly, deliver your paper for 15 minutes, and then allow five minutes for questions and answers. The time slots assigned to each lecture will be adhered to closely so that the session runs on time.
I’m interested in submitting a paper to Sunbelt 2016, and I’m not sure of the requirements. It looks like I only need to submit an abstract – is that correct?
Yes, that is correct! Presenting authors of accepted submissions must register for and present their work at the meeting.
We have a series of papers that we’d like to be presented in a single session. What do we have to do to make that happen?
Please submit a proposal for an Organized Session. If this session is accepted it will appear on the list of session titles in the abstract submission site, and then just make sure that each paper selects the organized session title.
What are “Organized Sessions” vs. “General Sessions”?
Please see the response above. Overall, Organized Sessions are themed lecture sessions that have been proposed by a group of presenters, reviewed by the organizing committee, and then listed as a session topic that can be selected by interested presenters. The Organized Sessions will be chaired by the individuals who proposed the topic. General Sessions are lecture sessions with more general themes that have been common at previous Sunbelt conferences, but for which we received no specific proposal for an organized session. These are ‘self-organized’ sessions; each will be chaired by the last person presenting in the session.
There are some sessions listed as options when submitting an abstract that do not appear on the list of Organized Sessions. What are these?
See the response above. These sessions that are not listed as Organized Sessions are “General Sessions”, and are based on more general themes that have been common at previous Sunbelt conferences, but for which we received no specific proposal for an organized session.
Poster Presentations and Poster Slam
What happens in a “90-minute poster seminar” presentation?
If this is the format of your presentation, you will stand in front of or next to a poster that you have made to show the important points of your paper and probably some graphic material. Please see the Poster Session Guidelines for more information.
What happens in the “Poster Slam”?
A Poster Slam is an epic scientific event where presenters compete with short talks on their poster, at the start of the Poster Seminar on Friday evening. Slammers are completely free to do whatever they want for 3 minutes. The more creative, the better! Please see the Poster Session Guidelines for more information.
If I request that my abstract be assigned as a “90-minute poster seminar”, am I automatically in the Poster Slam?
No. When you submit your abstract and you request the 90-minute poster seminar presentation, you’ll be given the option of also registering for the Poster Slam. In short, we highly recommend Slamming. Why? People will think you’re awesome, and you’ll get an opportunity like no other to promote your great research.